Austin Film Tools . Film and Video Gear Rentals . how to rent

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Austin Film Tools . Repped Gear
information . education . production rentals

Interested in renting your gear through Austin Film Tools?

I gladly represent owner/operated gear and have relationships with several rental houses and individual owners. Perhaps a sub-rental relationship with Austin Film Tools is right for you too.

Fees:

Fifty-percent of the retail day-rate is a fair fee to expect for your production gear when being repped by a rental house like mine. Discounts apply for long-term and weekend rentals. I would expect you to discount your rate in a similar manner when I book longer-term or weekend rentals. Any further discounts I would give my clients to invite more business are at my sole discretion and do not affect your fee. Sometimes, I may ask for additional discount when trying to assemble a larger and/or long-term rental package. Agreeing to such is entirely up to you and not expected.

Keeping it Safe:

My contract clearly states the renter's responsibility for all loss and damage. The moment it leaves the shop, they are liable for all repairs, replacement, and lost rental due to disabled equipment. I don't rent to anyone whom I don't know and haven't personally met, documented, and if necessary, trained in the use of the gear.

Further, some gear requires the renter provide production insurance listing "Austin Film Tools" as loss-payee. In the event of damage or loss justifying a claim, I handle all negotiations with the production and insuring agent.

While I take extreme care of my personal tools and those which I rent from others, I don't expect my rented tools to be cosmetically perfect. The set is an inherently hostile environment and things get banged up. If you can't deal with the notion of your gear being "lightly used" perhaps renting to others is not for you.

As long as such "normal wear and tear" does not affect functionality, I consider myself well rewarded to own such a tool that others are actually paying for. That said, I have been renting cameras and other sensitive gear for years now and would be proud to use and resell that camera when its usefulness has expired.

Legal:

The renter is responsible to me and I am responsible to you. I suggest you create a rental contract of your own that I would sign. (Feel free to copy my contract for your own use.) That way, we each have a very clear legal relationship that defines the actions we may take should there ever be a need for recompense.

Booking:

Typically, when I have a client interested in gear I don’t presently have in my shop, I will check for availability amongst the owners I rep. I would do this in round-robin fashion, favoring those who demonstrate more reliability as our business relationship develops.

I allow my client to pick up gear after 3pm the day before their rental and return it before 10am the day after. I would pick up or have you deliver your camera to me the morning before the client picks it up. It would be returned the afternoon after the client's return.
If the client wishes to extend a rental, you always have right of refusal -- especially if you already have previous plans for its use.